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A growing Chicago-based professional services firm is seeking an Operations Specialist to support its headquarters and serve as a key resource across office operations, executive support, and marketing initiatives. The client is ideally looking for a candidate with strong experience within office management and SharePoint. Working closely with firm leadership, this individual will play an integral role in supporting day-to-day operations while helping drive firmwide initiatives and events.
THE ROLE:
- Serve as the primary point of contact for the Chicago office, managing relationships with building management, vendors, and service providers to ensure smooth day-to-day operations.
- Oversee office logistics including supplies, equipment, mail, facilities coordination, and general office management.
- Provide executive-level administrative support to Partners and senior leadership, including complex calendar management, meeting coordination, travel planning, and expense administration.
- Draft, edit, and prepare professional presentations, reports, communications, and other business materials using Microsoft Office tools.
- Serve as the primary liaison with the firm’s managed IT provider, coordinating technology support, troubleshooting issues, and facilitating ongoing technology needs.
- Partner with the Marketing team to plan and execute internal events, client programs, conferences, and industry engagements.
- Coordinate event logistics including vendor management, scheduling, materials preparation, attendee communications, and on-site support.
YOU:
- 3+ years of executive, administrative, office management, operations, or project coordination experience within a professional services environment.
- Experience within SharePoint required
- Strong proficiency with Microsoft Outlook, Word, Excel, PowerPoint, Teams, and other business technologies; QuickBooks experience preferred.
- Exceptional organizational and time management skills with outstanding attention to detail.
This organization offers a competitive compensation package, comprehensive benefits, and the opportunity to work closely with senior leadership in a dynamic and entrepreneurial environment.
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