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Our client, an investment firm located in Midtown, Manhattan is looking for a Long-term Temporary Executive Assistant to join their team covering a maternity coverage. This position will start October 19th and will be in office Monday – Thursday between the hours of 8:30/9:00 AM – 5:30/6:00 PM, Fridays work from home. This contract is expected to end mid to end of January. Hourly rate is up to $55/hr.
Responsibilities:
- Manage complex executive calendars
- Coordinate meeting scheduling and internal meeting requests
- Monitor executive travel schedules and logistics
- Process travel and expense reports through Concur
- Handle calendar prioritization and scheduling recommendations
- Arrange lunches and meeting catering as needed
- Coordinate car services
- Assist with select personal errands and appointments for executive
- Support two additional executives with calendars, travel, and expenses
- Liaise with building management regarding office operations
- Coordinate vendors including exterminators and carpet cleaning services
- Assist with office management-related tasks as needed
- Monitor communications outside standard work hours when necessary
- Partner with Amanda during transition period to ensure continuity of support
Qualifications:
- 10+ years of Executive Assistant experience
- Extensive C-Suite support experience
- Strong calendar management expertise
- Must have Concur experience
- Proficiency in Microsoft Teams and Outlook
- Ability to work independently with minimal supervision
- Comfortable supporting a direct, fast-paced executive
- Strong organizational and prioritization skills
- Professional, mature, career Executive Assistant profile
- Degree highly preferred
- Experience handling confidential information with discretion
A1473515NY-Temp_1788887548