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Our client, a family-owned, third-generation furniture repair and restoration company located in Queens is looking for a Temporary To Permanent Administrative Assistant to join their team. This position will start ASAP/as soon as a suitable candidate is identified and will operate on an in-office schedule between the hours of 8:00 AM-4:30 PM. Compensation is $65,000-$75,000 DOE, up to $36.06/hr while temping.
Responsibilities:
- Communicate with clients regarding quote requests
- Prepare pickup and delivery work order tickets
- Obtain pricing from vendors
- Research pricing, availability, and delivery timelines for fabrics and hardware
- Source fabrics and request samples for projects
- Ensure Certificates of Insurance are current for all client locations via email
- Assist with answering phones during high call volume
- Prepare and send quotes
- Respond to client inquiries regarding project status
- Complete vendor forms and loading dock forms
- Monitor and respond to emails
- Handle paperwork and organize folders/files
- Distribute paperwork internally as needed
Qualifications:
- Strong multitasking and organizational skills
- High level of discretion and ability to handle confidential information
- Ability to learn quickly and work independently
- Strong time management skills
- Excellent communication skills via phone and email
- Comfortable working in a fast-paced environment
- Able to handle frequent interruptions and shifting priorities
- Outlook experience preferred
- QuickBooks experience is a plus but not required; training available
- No degree required
- Administrative experience preferred but not required
Benefits:
- Paid holidays (most federal holidays except Martin Luther King Jr. Day; Friday after Thanksgiving provided instead)
- Employer-sponsored health insurance with some vision coverage
- Optional supplemental health insurance available
- 401(k) with 100% company match on employee contributions up to 4% of pay
- Temp-to-perm opportunity with long-term growth potential
A1473899NY-Temp_1789069819