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Our client is seeking a highly organized, proactive Executive Assistant to support 3-4 Managing Directors within a global management consulting firm. This is a high-volume executive support role requiring exceptional calendar management, travel coordination, client-facing communication, and the ability to anticipate needs in a fast-paced consulting environment. The ideal candidate is professional, personable, and resourceful, with strong judgment and the ability to manage competing priorities while serving as a trusted partner to senior leaders. Hours are generally 8:30am-5:30pm with a one-hour lunch break, and the role follows a hybrid schedule after onboarding.
Key Responsibilities:
- Provide executive support to 3-4 Managing Directors within the same practice area
- Manage complex calendars, meeting coordination, and scheduling across multiple stakeholders
- Coordinate domestic and international travel arrangements and detailed itineraries
- Prepare and process expense reports utilizing Concur
- Act as a gatekeeper and strategic partner in managing executive priorities and time
- Coordinate internal and external meetings, including client-facing interactions
- Maintain Salesforce records and support key client activity tracking
- Prepare materials and documentation needed for meetings and business initiatives
- Prioritize and manage competing requests while exercising strong judgment under tight deadlines
- Monitor action items, deadlines, and follow-up activities on behalf of executives
- Serve as a liaison between executives, clients, and internal stakeholders
- Assist with ad hoc administrative projects and team initiatives as needed
Qualifications:
- 2-3+ years of Executive Assistant or high-level administrative experience
- Bachelor’s degree required
- Professional services, consulting, legal, healthcare, technology, or related experience preferred
- Strong calendar management and travel coordination expertise
- Experience supporting senior executives in a fast-paced environment
- Experience with Concur and Salesforce preferred
- Excellent written and verbal communication skills
- Strong organizational abilities and attention to detail
- Ability to work independently while managing multiple priorities
- Proactive mindset with demonstrated examples of anticipating needs and solving problems
Compensation/Benefits:
- Up to $85K base salary + performance bonus + profit-sharing bonus
- Medical coverage through BCBS
- Employer-paid dental and vision coverage
- 401(k) with employer match plus profit-sharing contribution
- PTO package + paid holidays
- Hybrid schedule (5 days onsite during onboarding, then 3 days onsite)
- Daily continental breakfast and snacks
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