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A local manufacturing company is looking for an Administrative Assistant to join their growing team! This role will provide essential support to daily office operations, including data entry, recordkeeping, documentation, and internal communication. The ideal candidate is organized, dependable, detail-oriented, and able to juggle multiple priorities. Competitive pay and benefits are offered. Apply today!
Responsibilities:
- Efficiently organize and accurately enter information for orders, inventory, etc., into the appropriate software systems.
- Data entry for the quoting, prepare and audit quotes for accuracy.
- Prepare, send and track purchase orders for the procurement of required material and supplies.
- Prepare invoices and monthly reports on invoice status. Perform follow-up as directed.
- Prepare packing lists and shipping labels for daily shipments.
- Prepare, send and receive correspondence by email, mail or fax from both inside and outside of the company.
- Answer telephone calls and direct to the appropriate personnel. Take messages as required and distribute.
Requirements:
- Proven office experience with a strong understanding of administrative procedures and office management practices.
- Previous clerical or administrative experience demonstrating organizational skills and attention to detail.
- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint).
- Excellent computer literacy with the ability to learn new software quickly.
- Strong organizational skills with the ability to prioritize tasks effectively in a fast-paced environment.
- Experience managing multi-line phone systems and providing exceptional customer service is highly desirable.
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