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Our client, a global investment management firm located in Manhattan is looking for a Temporary Executive Assistant to support their executives during a leave. This position will start ASAP and will operate on a hybrid schedule (4 days in office / 1 day remote) between the hours of 8:45am/9:00am – 5:00pm. Compensation is up to $50/hr.
Responsibilities:
- Provide executive support to approximately 7 team members
- Manage complex calendars with frequently changing priorities and scheduling conflicts
- Coordinate domestic and international travel arrangements, including detailed itineraries and logistics
- Process expense reports and manage administrative workflows
- Coordinate onsite and offsite meetings, town halls, leadership meetings, and team events
- Arrange meeting logistics including catering, materials, RSVPs, technology, and conference room coordination
- Assist with presentations, document preparation, printing, and general office support
- Support special projects and strategic initiatives from planning through execution
- Maintain confidential files, presentations, and sensitive information with discretion
- Identify process improvements and recommend operational efficiencies
- Partner with internal and external stakeholders to ensure seamless execution of priorities
- Provide a full range of confidential administrative services while ensuring professionalism at every interaction
- Troubleshoot issues proactively and follow through on assignments and projects
Qualifications:
- 6+ years of Executive Assistant experience
- Experience supporting senior leaders within financial services, real estate, consulting, or other professional services environments preferred
- Strong calendar management and travel coordination experience
- Excellent organizational skills and attention to detail
- Exceptional written and verbal communication skills
- High degree of professionalism, discretion, and judgment
- Ability to manage multiple priorities under tight deadlines
- Proficiency with Microsoft Office Suite, Teams, SharePoint, and related business tools
- Strong interpersonal skills and ability to work independently
- Resourceful, proactive, and solutions-oriented mindset
A1475337NY-Temp_1790169098