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Our client is seeking a proactive and highly organized Administrative Assistant / Floater to provide broad administrative support across a dynamic corporate environment. This role offers exposure to executive support, reception operations, office management, onboarding, and special projects while partnering closely with a team of experienced administrative professionals. The ideal candidate is dependable, detail-oriented, and service-driven, with the flexibility to adapt to changing priorities and step in wherever support is needed. Hours are generally 8:30am-5:30pm with a one-hour lunch break, and the role is fully onsite five days per week.
Key Responsibilities:
- Provide administrative coverage across the organization including senior leadership
- Support senior administrative professionals with calendar management, travel arrangements, expense reporting, document preparation, and special projects
- Assist with onboarding activities, office tours, employee orientation sessions, and day-to-day office operations
- Process invoices, prepare reports, and assist with expense tracking and administrative workflows
- Serve as a collaborative team member, providing coverage during absences, supporting multiple departments, and ensuring seamless office operations
Qualifications:
- Bachelor’s degree required
- At least 2 years of reception, administrative, office support, or customer-facing corporate experience
- Strong organizational skills with exceptional attention to detail and the ability to manage competing priorities
- Excellent verbal and written communication skills with a professional and approachable demeanor
- Proficiency in Microsoft Office Suite, Adobe Acrobat, Concur, and other administrative systems
- Reliable, adaptable, and service-oriented professional who thrives in a fast-paced team environment
Compensation/Benefits:
- Up to $75K-$80K base salary plus paid overtime and bonus opportunity
- 100% employer-paid medical coverage, comprehensive wellness benefits, and enhanced fertility benefits
- 401(k) with company contribution
- Competitive PTO package
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