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Our client, a well-established company in the food service industry, is seeking an Executive Assistant to join their team on a contract to permanent basis.
About The Position:
- Start Date: ASAP!
- Contact to Permanent Opportunity
- Pay: 60k-75k annually + bonus potential
- Fully onsite in downtown Pittsburgh, PA
- Free parking
- Schedule: Monday through Friday 9AM-5PM
About The Job:
- Play a pivotal role in keeping executive operations organized and on track through complex calendar management, travel and itinerary coordination, meeting support, and internal and external communications.
- Manage complex calendars for two senior executives across multiple time zones, coordinating client calls, internal meetings, site visits, and other business commitments.
- Coordinate detailed domestic travel arrangements, including flights, lodging, ground transportation, itineraries, and travel to plant locations throughout North America.
- Build, maintain, and update Excel spreadsheets, including asset lists, buyer contact lists, deal trackers, project timelines, and other engagement-related reporting.
- Prepare and format proposals, presentations, correspondence, and marketing materials using Microsoft Office and AI-based productivity tools as appropriate.
- Serve as a professional point of contact for clients, buyers, industry partners, and other external parties, while drafting correspondence and responding to or routing inquiries appropriately.
- Track project deliverables and deadlines, coordinate trade shows and industry events, maintain contact databases and filing systems, and provide administrative support for additional executive and board-related commitments.
About You:
- 2+ years of experience providing administrative or executive-level support, preferably supporting multiple senior executives.
- Advanced proficiency in Microsoft Excel, with experience building, sorting, formatting, and maintaining complex spreadsheets, lists, and trackers.
- Strong proficiency in Microsoft Word and PowerPoint, with the ability to develop polished proposals, presentations, correspondence, and marketing materials.
- Excellent written and verbal communication, organizational, proofreading, and time-management skills, with the ability to prioritize multiple responsibilities and handle confidential information with discretion.
- Comfortable utilizing AI productivity tools such as Microsoft Copilot, ChatGPT, or Claude to support routine administrative tasks
If you are looking to continue building your administrative career with a reputable company, apply today with an updated copy of your resume!
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