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Our client, a private university, is seeking a Temporary Administrative Assistant to join their Health Services & Counseling Center team onsite in Waltham, MA. This full-time opportunity offers $25/hour and follows a Monday-Friday schedule of 9:00 AM-5:00 PM with a 60-minute unpaid lunch break. The assignment is expected to last 3+ months, though shorter-term availability may be considered to support an immediate staffing need. This position supports student-facing administrative operations within both the health and counseling centers in a fast-paced, friendly, and collaborative environment. Qualified and interested candidates are encouraged to apply today for immediate consideration.
Key Responsibilities
- Answer incoming phone calls and respond to inquiries from students and visitors.
- Schedule appointments and manage calendars for health and counseling center services.
- Greet students and visitors while providing excellent customer service.
- Correspond professionally through email and assist with general communications.
- Collect and verify identification information and maintain accurate records.
- Update databases and enter information accurately and efficiently.
- Upload and maintain medical records and related documentation.
- Manage administrative paperwork and provide general office support.
- Travel between the health center and counseling center locations on campus as needed.
Candidate Qualifications
- Healthcare, medical office, counseling center, or related experience highly preferred.
- Experience working in a fast-paced environment with the ability to prioritize competing tasks.
- Excellent verbal, written, and interpersonal communication skills.
- Strong customer service skills and ability to interact professionally with students and staff.
- Experience scheduling appointments and handling administrative support duties.
- Strong attention to detail and ability to maintain accurate records and documentation.
- Proficiency with database entry and general office technology.
- Experience with Google Suite, including Google Calendar and Google Docs, preferred.
Qualified candidates encouraged to apply for immediate consideration.
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