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This temporary-to-hire Administrative Specialist position is located in Boston, MA and supports a major architecture and design project. The role is hybrid, requiring 3 days onsite per week, with full-time Monday-Friday hours and core availability from 10:00 AM to 4:00 PM. Compensation is $35/hour. The position offers the opportunity to support a large-scale, high-profile project within a collaborative architecture and design environment.
Responsibilities:
- Provide administrative support to two Project Managers
- Attend meetings, take detailed notes, and distribute meeting minutes and action items
- Maintain project documentation, records, and correspondence
- Reconcile expenses and assist with budget tracking
- Coordinate contracts, invoices, change orders, and consultant documentation
- Serve as a point of contact for consultants, vendors, and project stakeholders
- Track project deadlines, deliverables, and follow-up items
- Organize and maintain project files, reports, and project management systems
- Assist with presentations, project reports, and client-facing materials
- Ensure accuracy and consistency across project documentation
Qualifications:
- 3+ years of administrative, project coordination, or project support experience
- Experience within architecture, engineering, construction, real estate development, or related industries preferred
- Ability to understand and learn architectural and construction terminology
- Strong note-taking skills and ability to capture technical discussions accurately
- Excellent organizational and multitasking abilities
- Experience handling contracts, invoices, expense reporting, and consultant coordination
- Proficiency with Microsoft Office Suite, including Outlook, Word, Excel, and Teams
- Strong written and verbal communication skills
- High attention to detail and ability to maintain confidentiality
Qualified candidates encouraged to apply for immediate consideration.
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