Administrative Specialist

This temporary-to-hire Administrative Specialist position is located in Boston, MA and supports a major architecture and design project. The role is hybrid, requiring 3 days onsite per week, with full-time Monday-Friday hours and core availability from 10:00 AM to 4:00 PM. Compensation is $35/hour. The position offers the opportunity to support a large-scale, high-profile project within a collaborative architecture and design environment.

Responsibilities:

• Provide administrative support to two Project Managers
• Attend meetings, take detailed notes, and distribute meeting minutes and action items
• Maintain project documentation, records, and correspondence
• Reconcile expenses and assist with budget tracking
• Coordinate contracts, invoices, change orders, and consultant documentation
• Serve as a point of contact for consultants, vendors, and project stakeholders
• Track project deadlines, deliverables, and follow-up items
• Organize and maintain project files, reports, and project management systems
• Assist with presentations, project reports, and client-facing materials
• Ensure accuracy and consistency across project documentation

Qualifications:

• 3+ years of administrative, project coordination, or project support experience
• Experience within architecture, engineering, construction, real estate development, or related industries preferred
• Ability to understand and learn architectural and construction terminology
• Strong note-taking skills and ability to capture technical discussions accurately
• Excellent organizational and multitasking abilities
• Experience handling contracts, invoices, expense reporting, and consultant coordination
• Proficiency with Microsoft Office Suite, including Outlook, Word, Excel, and Teams
• Strong written and verbal communication skills
• High attention to detail and ability to maintain confidentiality

Qualified candidates encouraged to apply for immediate consideration.