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Our client is seeking an experienced Executive Assistant to provide high-level support to senior leaders within a commercial real estate investment environment. This role is ideal for a proactive, detail-oriented professional who thrives managing executive priorities, coordinating complex logistics, and serving as a trusted administrative partner to a collaborative team. The ideal candidate is mature, highly organized, and capable of handling multiple responsibilities with professionalism, sound judgment, and a strong sense of ownership. Hours are generally 8:45am/9:00am-5:30pm/6:00pm with flexibility as needed, and the role follows a hybrid schedule of four days in the office with the potential for five days based on business needs.
Key Responsibilities:
- Provide executive support to Managing Directors, Principals, and other team members, including complex calendar management, meeting coordination, and scheduling
- Coordinate domestic and occasional international travel arrangements, detailed itineraries, offsite logistics, and annual team events
- Process and reconcile expenses through Concur while ensuring compliance with internal policies and procedures
- Serve as a liaison across departments, offices, and administrative teams to support seamless communication and project execution
- Assist with recruitment coordination, onboarding logistics, document preparation, filing systems, and administrative workflows
- Support special projects, team initiatives, LinkedIn content coordination, and other ad hoc operational needs as they arise
Qualifications:
- 5+ years of Executive Assistant or administrative support experience, ideally within financial services, real estate, private equity, or another professional services environment
- Bachelor’s degree strongly preferred
- Strong calendar management, travel coordination, expense reporting, and executive support experience
- Exceptional attention to detail, organizational skills, and ability to manage competing priorities in a fast-paced environment
- Advanced proficiency in Microsoft Outlook, Excel, Word, and PowerPoint
- Professional, collaborative individual with strong instincts, excellent judgment, and outstanding written and verbal communication skills
Compensation/Benefits:
- Up to $120K base salary + paid overtime + bonus opportunity
- Comprehensive healthcare benefits
- 401(k) with company match, and additional employee benefits through a leading financial services platform
- Hybrid flexibility, including remote work periods during the last two weeks of August and December
- PTO package with accrual with tenure
- Access to premium workplace amenities including fitness facilities, breakfast, lunch, coffee, and employee events
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