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This Senior Events Coordinator position is a 4+ month temporary assignment with potential to convert to permanent in Cambridge, MA. The role is 100% onsite for the first two months, with 1 remote day available after two months, and offers free parking. The schedule is Monday-Friday, 9:00 AM-5:00 PM. Pay is $28-$32/hour, depending on experience, with a potential permanent salary of $60,000-$70,000. The employer is a historic nonprofit cultural organization focused on nature, art, remembrance, education, and community programming. The role supports the planning and execution of public, private, advancement, and signature events.
Key Responsibilities
- Plan, coordinate, and execute public, private, advancement, and seasonal events from concept through completion.
- Manage event logistics including timelines, budgets, registration, ticketing, staffing, vendors, communications, and day-of execution.
- Coordinate multiple events and competing priorities while maintaining a positive guest experience.
- Manage event registration and ticketing, including setup, pricing, capacity, attendee communications, and tracking.
- Oversee site logistics including space planning, setup/breakdown, parking, accessibility, signage, equipment, furniture, and weather contingencies.
- Coordinate with internal departments and external vendors to ensure smooth event execution.
- Develop run-of-show documents, event scripts, operational plans, and standardized event materials.
- Provide administrative support including calendar management, meeting coordination, agendas, and meeting notes.
- Manage and support event platforms and communications tools, including Eventbrite and Constant Contact.
- Create and edit event descriptions, invitations, promotional copy, email campaigns, signage, and attendee communications.
- Maintain event listings and registration information across digital platforms.
- Support the planning and execution of a major month-long December event running December 3-31.
Candidate Qualifications
- 3+ years of professional event coordination experience required, ideally within a nonprofit, cultural, or mission-driven organization.
- Strong organizational skills with experience managing complex schedules, multiple events, and competing priorities.
- Hands-on experience with event registration and ticketing processes.
- Tech-savvy with proficiency in Microsoft Office; experience with Eventbrite, Constant Contact, Adobe Creative Suite, Canva, or similar platforms is a plus.
- Strong communication and interpersonal skills with an outgoing, friendly, and professional demeanor.
- Comfortable coordinating and communicating with multiple vendors and internal stakeholders.
- Highly self-motivated and able to take initiative and work independently.
- Creative problem solver who remains calm and flexible under pressure.
- Strong attention to detail and ability to manage multiple projects simultaneously.
- Flexibility to work occasional evenings and weekends for events.
- Must be available throughout December, particularly for the month-long event running December 3-31.
Qualified candidates encouraged to apply for immediate consideration.
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