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Our client is seeking a proactive and highly organized Office Coordinator to serve as the first point of contact for a busy New York City office within a global investment firm. This role combines front desk responsibilities, workplace operations, hospitality, and facilities coordination, making it ideal for someone who takes pride in creating a welcoming and efficient office environment. The ideal candidate is professional, service-oriented, and collaborative, with strong judgment and the ability to anticipate needs and take ownership of day-to-day operations. Hours are generally 8:00am-5:00pm with a one-hour lunch and five hours of built-in overtime per week, and the role is fully onsite five days per week with limited rotational remote flexibility during August and the end of December.
Key Responsibilities:
- Serve as the first point of contact for the office, welcoming employees, clients, visitors, and vendors while providing an exceptional guest experience
- Manage front desk operations, conference room scheduling, meeting preparation, and day-to-day workplace coordination
- Oversee catering, food deliveries, office supplies, and hospitality needs to ensure a seamless employee and visitor experience
- Coordinate facilities requests and serve as a liaison with building management, vendors, and external service providers
- Partner closely with the administrative team to maintain an organized, professional, and efficient office environment
- Assist with special projects, workplace initiatives, and preparations for an upcoming office relocation
Qualifications:
- 3+ years of office coordination, reception, workplace operations, hospitality, or related professional experience
- Bachelor’s degree preferred but not required
- Strong organizational skills with excellent attention to detail and the ability to manage multiple priorities
- Professional and confident communication style with strong interpersonal and customer service skills
- Proactive, dependable, and comfortable taking ownership of office-related responsibilities
- Collaborative team player with sound judgment, flexibility, and a service-oriented approach
Compensation/Benefits:
- Up to $90K base salary plus built-in paid overtime
- Medical coverage with low employee contributions and comprehensive healthcare benefits
- 401(k) with company match and commuter benefits
- Four weeks of combined PTO and 18 weeks of parental leave
- Rotational remote flexibility during August and the end-of-year holiday period
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