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A fast-growing consumer brand is seeking a highly organized, proactive Executive Assistant & Office Manager to support its President and keep its Chicago office operating smoothly.
This 3-4 month contract opportunity is ideal for someone who is resourceful and enjoys working in a dynamic onsite environment. You will bring structure to changing priorities, anticipate needs, and ensure both executive and workplace operations run efficiently.
The Role
You will provide high-level support to the President, including complex calendar management, meeting coordination, travel planning, and administrative follow-through. You will also serve as a key onsite partner for Chicago office operations, coordinating vendors, visitors, supplies, facilities needs, and team activities.
What You’ll Do
Executive support
- Manage the President’s calendar, including scheduling, prioritizing requests, resolving conflicts, and protecting time for critical priorities.
- Coordinate meetings with internal teams, external partners, customers, and senior stakeholders.
- Arrange domestic and international travel, including flights, accommodations, transportation, itineraries, and related logistics.
- Support meeting preparation, expense reporting, administrative follow-up, and daily executive needs.
- Anticipate scheduling, logistical, and administrative issues and resolve them proactively.
- Handle confidential information with sound judgment and discretion.
Chicago office operations
- Serve as the primary onsite coordinator for daily office operations.
- Manage vendors, supplies, facilities coordination, and office organization.
- Coordinate onsite meetings, visitors, team gatherings, and workplace activities.
- Partner with internal teams and external vendors to resolve workplace and administrative issues quickly.
- Identify practical ways to improve executive-support and office-management processes.
- Step in as needed to support the President and broader team.
What You’ll Bring
- Experience supporting an executive, ideally at the President, C-suite, or comparable leadership level.
- Strong calendar management, scheduling, travel coordination, and administrative organization skills.
- Excellent attention to detail and the ability to manage multiple competing priorities.
- Strong judgment and discretion when handling confidential information.
- A proactive, independent problem-solving approach and reliable follow-through.
- Excellent written and verbal communication skills.
- Confidence working with senior leaders, external partners, customers, and other high-level stakeholders.
- Previous office operations or workplace logistics experience; familiarity with Chicago-based vendors, building management, or onsite event coordination is a plus.
- Experience in a fast-growing consumer, CPG, startup, or entrepreneurial organization is preferred.
- Availability to work onsite in Chicago five days per week for the full 3-4 month contract.
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