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Our client is seeking an experienced Executive Assistant to support a senior sports and entertainment investment team within a fast-paced financial services environment. This role is ideal for a proactive professional who anticipates needs, connects the dots, and continuously looks for ways to improve efficiency and provide exceptional support. The ideal candidate is collaborative, detail-oriented, and established in their executive support career, with strong initiative and an interest in leveraging technology and modern systems to enhance workflows. The role follows a hybrid schedule with four days in the office and Fridays working remotely.
Key Responsibilities:
- Provide comprehensive executive support to a six-person investment team, including two Managing Directors, managing complex calendars and shifting priorities
- Coordinate frequent domestic and international travel, including flights, hotels, car services, itineraries, and last-minute changes
- Manage expense reporting and reconciliation while ensuring accurate and timely submission
- Coordinate business dinners, restaurant reservations, meetings, and other logistics for senior investment professionals
- Proactively anticipate team needs, identify potential scheduling or logistical issues, and ensure appropriate follow-through without waiting for direction
- Leverage technology and productivity tools to streamline administrative processes, improve organization, and increase efficiency across the team
Qualifications:
- 5-10+ years of Executive Assistant experience supporting senior professionals in a high-volume environment
- Financial services or investment banking experience strongly preferred; management consulting or similarly fast-paced professional services experience also considered
- Strong calendar management, travel coordination, expense reporting, and executive support capabilities
- Experience with Concur preferred
- Tech-forward mindset with an interest in AI, OneNote, and other productivity tools that improve efficiency and organization
- Proactive, collaborative, and detail-oriented professional with excellent communication skills, sound judgment, and a team-first mentality
Compensation/Benefits:
- Up to $120K-$125K base salary + discretionary bonus
- Comprehensive medical, dental, and vision plans with individual and family coverage options
- 401(k) with dollar-for-dollar company match up to 4% of eligible compensation, subject to plan limits and vesting requirements
- PTO package with increases based on tenure + family care leave
- Annual wellness reimbursement of up to $750 and pre-tax commuter benefits
- Hybrid schedule with Fridays working remotely
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