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Our client is seeking an experienced Executive Assistant to support a senior Investor Relations professional within a leading growth equity investment firm. This role is ideal for a proactive, highly organized professional who excels at managing extensive travel, complex scheduling, and changing priorities while serving as a trusted administrative partner. The ideal candidate is detail-oriented, resourceful, and accustomed to supporting senior professionals in a fast-paced environment, with Investor Relations or financial services experience particularly valued. Hours are generally 9:00am-5:00pm with flexibility to monitor urgent needs after hours, particularly around travel, and the role is fully onsite five days per week with potential flexibility over time. Candidates should be comfortable commuting to the firm’s SoHo location.
Key Responsibilities:
- Provide comprehensive executive support to a senior Investor Relations professional, with the potential to support additional team members over time
- Manage complex calendars, scheduling, meeting coordination, and shifting priorities across internal and external stakeholders
- Coordinate extensive domestic and international travel, including flights, hotels, ground transportation, itineraries, and last-minute changes
- Process expenses and support ongoing administrative workflows with exceptional accuracy, organization, and follow-through
- Coordinate investor and client meetings, travel-related logistics, and other relationship-management activities
- Anticipate executive needs, proactively resolve scheduling and logistical issues, and provide responsive support during periods of frequent travel
Qualifications:
- 5+ years of Executive Assistant experience within financial services, investment management, professional services, or another high-volume environment
- Investor Relations support experience is a strong plus
- Strong experience managing extensive executive travel, complex calendars, and rapidly changing schedules
- Excellent organizational and communication skills with exceptional attention to detail
- Proactive, resourceful, and service-oriented approach with strong judgment and the ability to anticipate needs
- No bachelor’s degree required
Compensation/Benefits:
- Up to $125K-$150K base salary + bonus opportunity
- Fully employer-paid medical, dental, and vision coverage
- $285 monthly wellness stipend, $75 monthly cell phone reimbursement, and pre-tax commuter benefits
- 401(k) plan
- PTO package
- Catered lunch on Mondays and company-paid transportation home after 6:30pm during daylight savings
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