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Our client, an established investment management firm in Conshohocken, PA, is seeking an experienced Executive Assistant to provide high-level, proactive support to the CEO and other senior executives. This individual will serve as a key partner to the executive team, managing complex schedules, communications, travel, priorities, and follow-through across leadership. The ideal candidate is confident, highly organized, proactive, and comfortable operating with significant autonomy and discretion.
About the Job:
- Manage complex executive calendars, internal and external meetings, and competing priorities, proactively protecting executives’ time.
- Triage executive inboxes, handle routine matters, draft correspondence on executives’ behalf, and summarize items requiring attention.
- Prepare regular updates regarding executive meetings, decisions, deadlines, outstanding items, travel, and upcoming events.
- Prepare executives for meetings by developing briefings, agendas, attendee information, and pre-read materials.
- Track executive commitments and deliverables, following up with senior leaders and identifying potential conflicts or issues.
- Serve as a central point of contact for the executive team while maintaining a high level of professionalism and confidentiality.
- Manage personal appointments, travel, reservations, expenses, and other personal support needs as necessary.
- Coordinate complex domestic and international travel, accommodations, and detailed itineraries for senior executives.
- Assist with broader company travel coordination, including group accommodations and logistics for company events and international office visits.
About You:
- Bachelor’s degree preferred.
- 5+ years of executive support experience, including at least 3 years directly supporting a CEO or other C-suite executive.
- Financial services, investment management, asset management, or a similar professional services background strongly preferred.
- Demonstrated experience providing proactive executive support, including inbox management, executive briefings, and follow-through with senior leadership.
- Advanced proficiency in Microsoft 365, particularly Outlook and complex calendar management.
- Experience with Concur or a similar expense management platform.
- Experience coordinating complex domestic and international travel and scheduling across multiple time zones.
This contract to hire opportunity is based in Conshohocken, PA and follows a traditional 40 hour work week, with occasional evening and weekend availability for urgent executive or travel-related matters. This position is hybrid 4 days a week in-office, and offers a permanent base salary up to $100,000, and a contracted rate up to $46.65/hr. If you are an executive support professional looking to join a close-knit and high-impact organization, apply today with a MS Word copy of your resume today!
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