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This Office Administrator opportunity is with a Boston-based public pension investment organization managing more than $110 billion in assets. The position is 100% onsite in Boston, MA and is temp-to-hire. The schedule is Monday through Friday, 8:30 AM to 5:00 PM. Pay is $28-$30/hour during the temporary period, with a permanent salary range of $60,000-$65,000 depending on experience.
Responsibilities:
- Coordinate with building management regarding office maintenance, improvements, and repairs
- Maintain the general upkeep and organization of the office
- Monitor and respond to the Office Administration mailbox
- Maintain office supply inventory and place orders as needed
- Keep supply rooms and kitchens organized, clean, and fully stocked
- Maintain the kitchen throughout the day, including running and unloading the dishwasher
- Provide daily lunch coverage and additional backup support for the front desk
- Coordinate the printing and distribution of quarterly Board and Committee packages
- Monitor conference rooms to ensure they are clean and fully stocked
- Configure conference room tables and chairs to accommodate meetings
- Distribute mail and newspapers throughout the office daily
- Manage the organization’s document archiving process
- Coordinate equipment and furniture deliveries
- Ensure copy machines are functioning and appropriately supplied
- Provide backup coverage for administrative staff
- Assist with ad hoc administrative requests and projects as needed
Qualifications:
- 1-3 years of office administration and/or facilities experience
- Ability to complete tasks on time with minimal direction
- Strong organizational skills and ability to prioritize workflow effectively
- Strong verbal and written communication skills
- Ability to interact professionally with colleagues at all levels of an organization
- Comfortable working collaboratively in a team environment
- Proactive, dependable, and willing to take ownership of responsibilities
- Positive, hands-on, “can-do” attitude
- Proficiency with Microsoft Word and Excel
- Ability to lift up to 25 pounds
Qualified candidates encouraged to apply for immediate consideration.
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