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Our client is seeking an experienced Executive/Personal Assistant to support the CEO while managing personal, household, and office-related priorities from a small West Palm Beach, Florida office. This role will work closely with the CEO’s long-tenured Executive Assistant in New York and is ideal for someone who values collaboration, discretion, and exceptional service. The ideal candidate is proactive, highly organized, and comfortable supporting high-net-worth individuals while managing household operations, personal logistics, and executive needs with sound judgment. Hours are generally 8:30am-5:00pm, but this is a c-level support role requiring flexibility and responsiveness outside standard business hours as needs arise.
Key Responsibilities:
- Provide comprehensive personal and executive support to the CEO, coordinating closely with the CEO’s New York-based Executive Assistant on scheduling, communications, priorities, and ongoing projects
- Manage household operations, including vendors, maintenance, repairs, household staff schedules, service providers, invoices, purchases, and detailed records
- Coordinate personal travel, private aviation, social engagements, RSVPs, family scheduling, and other personal logistics
- Manage bills, vendor accounts, credit card reconciliation, invoices, reimbursements, and related financial and administrative records
- Oversee day-to-day operations of the Florida office, including supplies, catering, technology support, service contracts, budgets, and office readiness
- Serve as a trusted point of contact for high-net-worth individuals, investors, business associates, family members, and personal contacts with discretion and professionalism
Qualifications:
- 5+ years of Executive Assistant or Personal Assistant experience supporting a senior executive, principal, or high-net-worth individual
- Experience managing personal, household, financial, and executive matters with exceptional discretion and confidentiality
- Strong organizational skills, attention to detail, and ability to independently manage multiple competing priorities
- Excellent interpersonal and communication skills with the maturity and judgment to navigate complex relationships and take direction collaboratively
- Strong Microsoft Office skills, particularly Outlook, with comfort using Apple products; bookkeeping or financial reconciliation experience highly desirable
- Proactive, adaptable, and team-oriented approach; experience leveraging AI tools for organization, research, or administrative efficiency is a plus
Compensation/Benefits:
- Up to $150K base salary plus bonus opportunity
- Medical benefits with two UnitedHealthcare plan options and a modest employee contribution
- Self-contributing 401(k) eligibility beginning the first of the month following 90 days of employment
- 19 days of PTO plus 8 company holidays
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