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Our client is seeking an experienced Executive Assistant to support two senior leaders within a growing Private Wealth business at a global alternative asset management firm. This role is ideal for a highly organized professional who excels at complex calendar management, anticipates needs, and enjoys working as part of a collaborative administrative team. The ideal candidate is proactive, mature, warm, and detail-oriented, with strong judgment and a team-first mentality in a fast-paced, entrepreneurial environment. Hours are generally 8:30am/9:00am-5:00pm with lighter overtime as needed, and the role is fully onsite five days per week.
Key Responsibilities:
- Provide comprehensive executive support to two senior Private Wealth leaders, including highly complex calendar management, scheduling, and prioritization
- Coordinate domestic and occasional international travel, creating detailed itineraries and proactively managing schedule changes and logistics
- Prepare and process expenses through Concur while maintaining accurate and timely administrative records
- Assist with presentations, special projects, team initiatives, event planning, and other ad hoc administrative needs
- Serve as a proactive partner who anticipates conflicts, manages competing priorities, and ensures consistent follow-through
- Provide backup reception coverage as needed and collaborate closely with the broader administrative team
Qualifications:
- Demonstrated Executive Assistant experience supporting senior leaders in a fast-paced corporate or professional services environment
- Bachelor’s degree required
- Exceptional complex calendar management skills with the ability to navigate frequent changes and competing priorities
- Strong experience with travel coordination, expense reporting, presentations, and administrative project support; Concur experience preferred
- Excellent communication, problem-solving, and relationship-management skills with strong attention to detail
- Proactive, collaborative, and mature professional with sound judgment, adaptability, and a team-oriented approach
Compensation/Benefits:
- Up to $115K base salary + paid overtime
- Medical, dental, and vision coverage from day one, plus mental health, fitness, parental leave, and family-building benefits
- 401(k) eligibility from day one
- Three weeks of vacation for professionals with less than five years of work experience and four weeks for those with 5+ years, plus personal, floating holiday, and sick days
- Catered lunch on Thursdays, healthy office snacks, and additional employee wellness benefits
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