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We are seeking an Office Coordinator to join our internal Boston team on a temporary-to-hire basis. This position is fully onsite in Boston, MA, Monday through Friday from 8:30 AM-5:30 PM, with a one-hour unpaid break, and pays $25/hour. This is a highly visible, team-oriented position for someone who is outgoing, organized, and enjoys supporting a fast-paced office environment. Qualified and interested candidates are encouraged to apply today for immediate consideration.
Job Responsibilities
- Greet candidates, clients, and visitors and serve as a welcoming first point of contact
- Answer and direct calls and monitor office voicemails
- Coordinate travel requests
- Manage candidate flow, interview rooms, client meetings, and conference room calendars
- Maintain the reception area, conference rooms, kitchens, supply areas, and other shared spaces
- Order office supplies and business cards and assist with purchasing and procurement
- Coordinate with vendors regarding orders and office needs
- Support internal events, engagements, and employee milestones
- Assist with monthly credit card reconciliation
- Format resumes and convert PDF documents
- Coordinate shipping and courier requests
- Assist with workflow improvements, project management, and ad hoc projects
- Work closely with multiple leaders and departments across the organization
Candidate Qualifications
- 2+ years of office coordination, administrative support, or similar experience
- Local to the Boston area and comfortable working fully onsite
- Outgoing, friendly, polished, and team-oriented
- Proficiency with Microsoft Office
- Experience with phones, travel coordination, procurement, projects, and general administrative support
- Strong organizational and communication skills with the ability to juggle multiple priorities
- Flexible and comfortable taking direction from multiple team members
- Proactive, dependable, and willing to go the extra mile
- Motivated to succeed in a fast-paced, people-focused environment
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