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Our client, a preparatory school in the Upper West Side of Manhattan is looking to hire a Long Term Temp Greeter/Receptionist. Schedule is Monday – Friday onsite, 8am-4pm. The position starts late October 2026 through Friday, March 12th, 2027. School will be closed for winter break from December 21 – January 1, 2027 (unpaid time off). Temp rate is $25-$30/hour depending on experience.
Responsibilities:
- Greets all individuals entering the building respectfully and professionally; monitors visitor access
- Answers phone calls and email correspondence in a pleasant, professional, and informed manner; provides information to the callers, screening/forwarding calls to the appropriate individuals
- Manages calendars, including the scheduling of meetings, appointments and events
- Ensure the living room and lobby areas are clean, organized, and appropriately set up to provide a positive experience for parents and visitors
- Assist with any events including setups, name tags, email communication
- Coordinates Admission related events including but not limited to the tour guide meet & greet, open houses, new parent receptions, revisits, etc.
- Facilitates internal communication (e.g., distributing materials, scheduling events, creating flyers, etc.)
- Monitors admissions inbox serving as first point of contact with prospective families
- Provides admissions office support including but not limited to: managing team lunches, monitor daily coffee setup, submitting maintenance requests, ordering and assembling office furniture, processes office mailings, stocking office snack areas, and maintaining a tidy and professional space at the front desk and first floor reception area at all times
- Creates regular reports, updates databases, and maintains departmental files
- Additional responsibilities as assigned by the Director of Admission & Enrollment Management and/or Head of School.
Skills:
- Proven work experience as a receptionist, Admin, or similar role
- Solid experience with office systems – Mac preferred
- Knowledge of office procedures
- Familiarity with online calendars – Google specifically
- Strong communication skills – via phone, email, and in person
- Experience exercising discretion and confidentiality with sensitive information
- Excellent organizational skills with an ability to think proactively and prioritize work
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