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This Executive Assistant position is an opportunity in Boston, MA with a leading investment management firm paying $33/hour. This is an approximately 8-month temporary assignment expected to begin in late November/early December 2026 and run through mid-July 2027, with potential for extension and/or conversion. This position offers a hybrid schedule with 4 days onsite and 1 day remote per week.
Key Responsibilities:
- Provide administrative support to senior professionals across two client-facing teams
- Proactively manage complex calendars and scheduling in Microsoft Outlook
- Coordinate domestic and international travel, including transportation and hotel arrangements
- Prepare and distribute meeting materials and coordinate meeting logistics
- Schedule meetings, reserve conference rooms, coordinate visitors, and arrange catering
- Maintain contact information and meeting activity in Salesforce
- Assist with the preparation and distribution of monthly and quarterly reporting
- Process expense reimbursements through Workday
- Support department and team projects and provide email coverage as needed
Candidate Qualifications:
- Ideally 2+ years of Executive Assistant, administrative, or related professional experience; strong junior candidates may also be considered
- Direct experience managing calendars on behalf of other professionals required
- Strong Microsoft Outlook and calendar management skills
- Ability to support multiple individuals in a busy, fast-paced professional environment
- Undergraduate degree
- Strong organizational, interpersonal, verbal, and written communication skills
- Polished and professional communication style with the ability to interact effectively with senior-level professionals
- Proactive, adaptable, reliable, and eager to learn
- Strong attention to detail and proficiency with Microsoft Excel and Word
- Ability to prioritize effectively, exercise sound business judgment, and maintain confidentiality
Qualified candidates encouraged to apply for immediate consideration.
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