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This part-time Administrative & Events Coordinator position offers $22-$25/hour and is based onsite in Lexington, MA at a biotechnology company. The role runs from November 3 through December 18, with a typical schedule of Monday-Friday, 10:00 AM-3:00 PM (20-25 hours per week) and some flexibility to support special events. The position focuses on office operations, employee experience, event coordination, and administrative support in a collaborative, fast-paced environment.
Responsibilities:
- Maintain office appearance, organization, and supplies
- Place grocery and catering orders
- Receive deliveries and manage mail distribution
- Inventory and restock kitchen and office supplies
- Maintain office equipment, including coffee machines and dishwashers
- Water office plants and manage café screen playlists
- Reconcile receipts and invoices
- Assist with office organization projects
- Provide meeting and event setup/breakdown support
- Welcome and assist visitors, vendors, and executives
- Coordinate company events, holiday celebrations, and social activities
- Liaise with vendors and assist with contracts and logistics
- Capture photos at company events
- Assist with LinkedIn content and employer branding efforts
- Escort interview candidates during onsite interviews
- Support onboarding activities for new hires
Qualifications:
- Experience in an office, hospitality, restaurant, hotel, customer service, or similar collaborative environment
- Strong organizational and multitasking abilities
- Professional, polished, and personable communication skills
- Ability to work independently and proactively
- Comfortable using basic technology and online ordering platforms
- Flexible schedule to accommodate occasional event needs
- Ability to lift items and remain on your feet for extended periods
- Prior administrative and/or event coordination experience preferred
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