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This Project Coordinator II position pays $25/hour for 40 hours per week, Monday through Friday from 8:30 AM to 5:00 PM, onsite in Boston, MA. The role is within a large academic medical/higher education organization and is expected to start in early November, run through January 29, with likely extension. It blends faculty recruitment, executive/administrative support, project coordination, and data/reporting.
Key Responsibilities
- Coordinate faculty recruitment and onboarding, including candidate communications, interviews/visits, offer-letter review, visa coordination, and tracking.
- Manage faculty appointments and promotions, including dossiers, CVs, supporting materials, timelines, and appointment documentation.
- Lead department and leadership-sponsored projects from planning through implementation.
- Prepare meeting agendas and minutes and track decisions, deliverables, and action items through completion.
- Provide project and administrative support to senior departmental leadership and provide office coverage as needed.
- Maintain and analyze faculty and project data and develop dashboards, reports, executive summaries, and presentations.
- Identify project risks, monitor progress, and recommend process improvements.
- Coordinate effectively across clinical, research, education, and administrative teams.
Candidate Qualifications
- Bachelor’s degree or equivalent combination of education and experience.
- 3+ years of experience in healthcare administration, faculty affairs, project management, or a closely related area.
- Strong organizational, communication, analytical, and interpersonal skills.
- Ability to independently manage multiple priorities, deadlines, and sensitive information.
- Proficiency with Microsoft Office, Outlook, scheduling systems, and administrative technologies.
- Strong reporting and presentation skills for varied audiences.
- Academic medicine, healthcare, or higher education experience preferred.
- Particularly strong fit for candidates offering a combination of recruitment coordination, executive/administrative support, and project/data experience.
Qualified candidates encouraged to apply for immediate consideration.
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