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Our client, a Boston-based real estate and property management company, is seeking a polished and professional Administrative Receptionist to join their team on a temporary-to-permanent basis. This position is fully onsite in Boston, MA, Monday through Thursday from 8:30 AM-5:00 PM and Friday from 8:30 AM-4:00 PM, for a 40-hour workweek. The pay rate is $21-$22/hour, with a permanent salary of $50,000 upon conversion. This is a great opportunity for someone who enjoys being the face of an office, providing exceptional customer service, and supporting a busy administrative team with room to grow internally. Qualified and interested candidates are encouraged to apply today for immediate consideration.
Job Responsibilities
- Serve as the first point of contact for residents, vendors, visitors, and incoming calls
- Answer phones, take messages, and communicate information to appropriate departments
- Greet visitors in a polished, professional, and welcoming manner
- Maintain, sort, and distribute incoming mail
- Coordinate delivery notifications for checks, applications, and rental inquiries
- Request and maintain Certificates of Insurance for commercial tenants
- Distribute parking passes to qualifying residents
- Provide direct administrative support to the Office Manager
- Assist the Accounts Payable team with document scanning, reporting, and data entry
- Maintain office supplies and assist with additional office projects as needed
Candidate Qualifications
- 2-4 years of previous administrative or office experience
- Polished, professional, and comfortable serving as the face of the office
- Excellent written and verbal communication skills with professional phone etiquette
- Strong customer service skills; concierge experience is a plus
- Proficiency with Microsoft Office
- Yardi and/or Entrada experience preferred
- Accounts Payable exposure is a plus
- Friendly, personable, organized, and comfortable interacting with residents and customers
- Interested in a long-term opportunity with the potential to grow within the company
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