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Our client, a growing clinical-stage biotechnology company, is seeking a Temporary Administrative Assistant to join their team in Burlington, MA. This hybrid opportunity offers $30/hour, follows a 9:00 AM-5:00 PM schedule, and is expected to last 3+ months with potential for permanent hire. The Massachusetts team meets onsite approximately 1-2 days per week, with the remainder worked remotely. This role provides administrative support across executive scheduling, travel and expenses, HR operations, and basic IT coordination in a fast-paced, international organization.
Key Responsibilities
- Manage calendars, coordinate meetings across time zones, and support domestic and international travel arrangements.
- Prepare and process expense reports, invoices, purchase requests, and vendor documentation.
- Coordinate new hire onboarding, offboarding, interview scheduling, employee records, and other HR administrative processes.
- Organize internal meetings, team events, and offsites, including logistics, catering, materials, and communications.
- Support basic IT operations, including user accounts, equipment tracking, software licenses, and routine technical requests.
- Draft correspondence, presentations, reports, meeting notes, and other business materials.
- Provide proactive administrative and operational support while identifying opportunities to improve processes and workflows.
Candidate Qualifications
- 3-5 years of administrative experience, including direct support to managers or executives.
- Proven experience with calendar management, travel coordination, and expense reporting.
- Previous exposure to HR administration, onboarding, employee records, or related operational support.
- Advanced proficiency with Microsoft 365 and SharePoint, with the ability to quickly learn new systems and technology.
- Experience with expense management platforms such as Expensify, Concur, or Ramp.
- Strong communication, organizational, and problem-solving skills with the ability to work independently.
- Proactive, flexible, and comfortable taking initiative in a growing, fast-moving organization.
- Biotechnology, life sciences, or small to mid-sized company experience preferred.
Qualified and interested candidates are encouraged to apply today for immediate consideration.
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