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A growing international biotechnology company is seeking an Administrative Assistant for a 3+ month temporary assignment. This hybrid position pays $35/hour, works Monday-Friday, 9:00 AM-5:00 PM, and requires the ability to work onsite in Burlington, MA. The ideal candidate has 3+ years of administrative experience and is a proactive, flexible self-starter who can independently manage priorities while supporting administrative, HR, and basic IT operations. Qualified and interested candidates are encouraged to apply today for immediate consideration.
Job Responsibilities
- Manage complex calendars for managers and executives, including scheduling across time zones and resolving conflicts.
- Coordinate domestic and international travel, including flights, hotels, transportation, visas, and detailed itineraries.
- Prepare and reconcile expense reports, track receipts, and follow up on reimbursements.
- Process invoices and purchase requests and maintain vendor records in partnership with Finance.
- Coordinate internal meetings, team events, and offsites, including catering, materials, and logistics.
- Draft correspondence, presentations, reports, and meeting notes.
- Coordinate new-hire onboarding and employee offboarding activities.
- Maintain confidential employee records and HR documentation.
- Schedule interviews and coordinate logistics with candidates and hiring managers.
- Assist with time-off tracking, payroll inputs, benefits enrollment logistics, training, and compliance documentation.
- Support employee engagement activities and internal communications.
- Assist with routine IT operations, including user accounts, software licenses, and equipment inventory.
- Track IT tickets and coordinate with IT vendors as needed.
- Assist with maintaining IT documentation, onboarding checklists, and security-related reminders.
Candidate Qualifications
- 3+ years of administrative experience, including direct support to managers or executives.
- Strong calendar management, travel coordination, and expense reporting experience.
- Exposure to HR administration, IT support, or both.
- Advanced proficiency with Microsoft 365 and SharePoint.
- Experience with an expense management system such as Expensify, Concur, or Ramp.
- Strong organizational skills with the ability to manage competing priorities and deadlines.
- Professional written and verbal communication skills.
- Ability to handle confidential employee, financial, and business information with discretion.
- Comfortable learning new software and assisting with basic technology-related needs.
- Proactive, flexible, and able to work independently and identify where additional support is needed.
- High school diploma or equivalent required; associate or bachelor’s degree preferred.
- Biotechnology or fast-growing small to mid-sized company experience is a plus.
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