To Apply for this Job Click Here
Our client is seeking a highly organized and tech-forward Practice Team Assistant to provide high-impact administrative and operational support to a team of attorneys within a global professional services environment. This role goes beyond traditional administrative support, offering the opportunity to take ownership of workflows, anticipate needs, manage projects, and help senior professionals work more efficiently through technology and process improvements. The ideal candidate is proactive, adaptable, and confident working with senior stakeholders, with strong judgment, a collaborative approach, and genuine enthusiasm for AI and emerging technology. Hours are generally 9/9:30am-6:00pm (with flexibility as needed). The role follows a hybrid schedule with three days in the office and two days remote, subject to business needs.
Key Responsibilities:
- Provide comprehensive administrative support to assigned attorneys, including complex calendar management, travel coordination, meetings, events, and day-to-day prioritization
- Manage legal practice workflows, including document preparation, correspondence, presentations, matter coordination, billing, expenses, and client-facing materials
- Act as a proactive partner by anticipating needs, flagging risks, managing deadlines, and helping attorneys prioritize competing demands
- Own projects and workstreams from planning through execution, coordinating stakeholders and ensuring deadlines, deliverables, and follow-ups remain on track
- Leverage Microsoft 365, Copilot, Power Automate, Power BI, AI, and other technology tools to strengthen workflows, automate processes, and improve efficiency
- Collaborate across administrative and operational teams while sharing best practices, supporting colleagues, and contributing to continuous process improvement
Qualifications:
- 3-5+ years of administrative, executive support, legal support, or related professional experience, ideally within a mid-size or large professional services environment
- Bachelor’s degree or equivalent professional experience
- Demonstrated experience supporting multiple professionals while managing calendars, travel, events, projects, and competing priorities
- Advanced Microsoft 365 skills with enthusiasm for learning and utilizing AI, automation, and other emerging technology
- Excellent written and verbal communication, project management, organizational, and relationship-building skills
- Proactive, accountable, and solutions-oriented professional with strong judgment, attention to detail, and a track record of stability and ownership
Compensation/Benefits:
- Up to $80K-$95K base salary + bonus opportunity
- Multiple medical, dental, and vision plan options, plus comprehensive mental health, wellness, and commuter benefits
- 401(k) featuring employer matching contributions and an additional firm-funded retirement contribution for eligible employees
- PTO package + an annual initiative encouraging employees to fully disconnect from work for at least one week
- 16 weeks of paid parental leave, backup childcare and eldercare, fertility benefits, and adoption/surrogacy reimbursement
- Wellness reimbursements, fitness discounts, Calm premium membership, virtual physical therapy, and additional family-focused benefits
A1479622NY-Perm_1793120786