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This Tenant Coordinator position is with a commercial real estate/property management company in Boston. The role pays $25-$27/hour and is 100% onsite. Standard hours are 8:30 AM-5:30 PM, with flexibility required for occasional 7:30 AM meeting and event setups and community programming outside normal business hours. This is a temporary assignment expected to run through the end of the year, with a strong possibility of extension. The position is ideal for someone with commercial real estate/property management and event coordination experience who thrives in a busy, tenant-facing environment.
Key Responsibilities:
- Serve as the first point of contact for the property management office
- Provide administrative support to property management, engineering, security, and janitorial teams
- Communicate with tenants, vendors, and building staff while delivering high-quality customer service
- Manage tenant billings, rent statements, invoices, work orders, and service requests
- Maintain work-order and visitor-entry systems
- Coordinate tenant move-ins and move-outs, including freight and loading dock reservations
- Maintain tenant and vendor Certificates of Insurance and related documentation
- Coordinate vendor work and communicate building impacts to tenants
- Support building and tenant events, including room setups, catering, vendors, and event logistics
- Assist with community programming, including occasional activities outside standard business hours
- Conduct property/facility inspections
Candidate Qualifications:
- 2+ years of commercial real estate or property management experience preferred
- Event coordination experience required
- Bachelor’s degree in a related field
- Strong customer service background with a friendly, professional approach
- Comfortable working in a busy, high-pressure office environment
- Strong computer and administrative skills
- Excellent written and verbal communication skills
- Confident working with tenants, vendors, and multiple internal teams
- Strong critical-thinking, multitasking, and prioritization abilities
- Flexibility to arrive as early as 7:30 AM when meetings or events require setup
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