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Our client, a global commodities business located in Manhattan is looking for an Office Services Coordinator to join their team. This position will start ASAP and will operate on an in-office schedule between the hours of 7:30 AM-4:00 PM or 8:00 AM-4:30 PM.
Responsibilities:
- Assist with the daily management and operation of corporate facilities.
- Coordinate with vendors related to building systems, including HVAC, electrical, plumbing, fire/life-safety, elevators, and security systems.
- Coordinate preventive and corrective maintenance activities.
- Oversee daily pantry and café operations and maintain adequate supplies of coffee, snacks, and refreshments.
- Monitor pantry inventory and coordinate purchasing and replenishment of consumables.
- Track and process vendor invoices and payments.
- Respond to facilities-related service requests and ensure timely completion.
- Conduct routine inspections of office space and proactively address issues.
- Assist with emergency response, incident reporting, and business-continuity procedures.
- Help manage building access, keys, and security systems.
- Support office moves, seating changes, furniture installation, facility projects, and events.
- Maintain a high standard of employee experience, cleanliness, hospitality, and workplace presentation.
- Assist with catering, snack replenishment, and food setup.
- Serve as a point of contact for onsite vendors, including some weekends as needed.
- Perform other duties as assigned.
Qualifications:
- Positive, proactive, service-oriented, and approachable
- Willing to take on tasks of all sizes
- Comfortable lifting 35-50 pounds
- Comfortable speaking with employees, vendors, and other contacts
- Able to take ownership and ask questions
- Flexible on industry background
- No degree required
- Two years of relevant office administration or office services experience preferred
- Proficiency in Microsoft Office, particularly Word, Excel, and Outlook
- Strong organizational, communication, and customer service skills
- Ability to prioritize tasks, meet deadlines, and work effectively with minimal supervision
- Ability to work collaboratively with employees, vendors, and management
Benefits:
- Medical through CIGNA Open Access Plan; 100% employer paid and eligible the first day of employment.
- Dental through CIGNA DPPO; 100% employer paid and eligible the first day of employment.
- VSP vision coverage available as a voluntary, employee-paid election.
- Life insurance at 3x annual salary, capped at $500,000, and LTD up to $15,000 per month.
- 401(k) with 50% match up to 10% of eligible compensation.
- Pre-tax commuter benefit for parking and transit, each up to $340.
- Tuition reimbursement of 75% of eligible course costs, up to $5,250 per year, after one year of service.
- $110 per month Lifestyle Spending Account for eligible fitness-related expenses.
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