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Our client is seeking an experienced Executive Assistant to support a team of senior professionals within a fast-paced private capital advisory environment. This role is ideal for a career Executive Assistant who goes beyond traditional calendar, travel, and expense management by anticipating needs, connecting priorities, and leveraging technology to make the team more efficient. The ideal candidate is proactive, collaborative, and tech-forward, with strong judgment and an interest in using AI and productivity tools to continuously improve how they provide support. The role follows a 3/2 hybrid schedule, with flexibility required around the needs of senior leaders and a team that travels frequently.
Key Responsibilities:
- Provide comprehensive administrative support to a team of approximately 5-6 senior professionals, including complex calendar management, scheduling, and meeting coordination
- Coordinate frequent domestic and international travel, including flights, hotels, ground transportation, detailed itineraries, and changing logistics
- Manage expenses, business dinners, restaurant reservations, and other executive logistics with exceptional organization and follow-through
- Proactively anticipate scheduling conflicts, outstanding meetings, travel needs, and other priorities to ensure senior professionals remain organized and prepared
- Leverage OneNote, AI, and other productivity tools to track priorities, streamline workflows, improve scheduling, and increase administrative efficiency
- Partner closely with the broader Executive Assistant team, proactively identify opportunities to add value, and provide support across evolving team priorities
Qualifications:
- 5-10+ years of Executive Assistant experience supporting senior professionals in a high-volume environment
- Experience within banking, financial services, investment management, management consulting, or another fast-paced professional services environment strongly preferred
- Strong expertise in complex calendar management, travel coordination, expenses, and supporting multiple senior professionals simultaneously
- Tech-forward mindset with experience using OneNote, AI, or other productivity systems to improve organization and efficiency
- Experience with Concur or similar expense management platforms is a plus
- Proactive, collaborative, and service-oriented professional with strong judgment, initiative, and a desire to build a long-term career in executive support
Compensation/Benefits:
- Up to $120K base salary + discretionary bonus opportunity
- Comprehensive medical, dental, and vision plan options, including individual and family coverage
- 401(k) with dollar-for-dollar company match of eligible compensation,
- PTO package
- Annual wellness reimbursement of up to $750 and pre-tax commuter benefits
- Hybrid 3/2 schedule within a collaborative, highly regarded administrative team
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