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Our client, a leading association in the medical industry, is seeking a high-level Executive Assistant to support their CEO and DC headquarters!
Responsibilities:
- Manage the CEO’s daily calendar, anticipating conflicts and ensuring the CEO is prepared for each day.
- Coordinate internal, external, and board meeting logistics – preparing agendas and presentations, booking venue(s) and hotels, and handling communication and RSVP tracking.
- Book domestic and international travel arrangements, including flights, hotels, car service, and additional needs.
- Prepare and process expense reports; additionally, will review expense reports of other staff members for approval.
- Support the small DC office with operational support including tasks tied to office management, new hire preparation, and basic invoice tracking and payments.
- Special projects and other tasks as assigned.
Qualifications:
- 10+ years of executive support experience, including 5+ at the C-level, is required.
- A bachelor’s degree is preferred, but not required.
- Strong tech skills including Microsoft Office Suite (Word, Excel, PowerPoint, and Outlook), Gmail, Concur, and QuickBooks familiarity.
- High level of detail orientation with the ability to proactively multitask and prioritize.
- Enjoy collaborating within a tight-knit office and providing white glove customer service to board members and stakeholders.
About the Role:
- Salary range of $150K-$175K (DOE) + annual bonus structure and room for growth!
- Comprehensive and generous benefits package including retirement contribution program.
- Comfortable working in the office 4 days/week.
- Metro-accessible in the heart of DC!
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