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Our client, a global private markets investment management firm, is seeking a Temporary Executive Assistant for an approximately three-month assignment. This full-time role pays $43 per hour and follows a hybrid schedule with four days onsite and one day remote in Boston, Massachusetts. The schedule is Monday through Friday from 8:30 a.m. to 5:00 p.m. The Executive Assistant will provide high-level administrative support to senior leaders, including complex calendar management, meeting coordination, travel arrangements, expense reporting, and team event planning. The ideal candidate is a highly organized, adaptable self-starter with 5 to 8 years of executive administrative experience in investment management, financial services, or a similarly professional industry.
Key Responsibilities
- Manage and maintain complex calendars for senior leaders, proactively resolving scheduling conflicts and adjusting priorities as needed.
- Plan and coordinate virtual and in-person meetings with internal and external participants across multiple geographies and time zones.
- Arrange domestic and international travel and manage last-minute itinerary changes when necessary.
- Prepare accurate and timely expense reports and collaborate with other Executive Administrative professionals to reconcile shared travel expenses.
- Support the planning and execution of team events designed to foster collaboration and inclusion.
- Communicate professionally and confidently with colleagues and stakeholders at all organizational levels.
- Balance multiple responsibilities while adapting to shifting priorities in a fast-paced, team-oriented environment.
Candidate Qualifications
- Five to eight years of executive assistant or administrative experience, preferably within investment management, financial services, or a similarly professional industry.
- Bachelor’s degree or equivalent professional experience preferred.
- Excellent written and verbal communication skills.
- Proficiency with Microsoft Outlook, Teams, Word, Excel, and PowerPoint.
- Exceptional organizational, prioritization, and time management abilities.
- Proven experience coordinating complex travel arrangements and responding effectively to last-minute changes.
- Strong attention to detail and a commitment to accurate, high-quality execution.
- Self-directed and motivated, with the ability to work independently and collaboratively.
- Professional, flexible, and adaptable when priorities or business needs change.
Qualified and interested candidates are encouraged to apply today for immediate consideration.
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