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Our client, a mission-driven nonprofit organization providing community services and support to individuals and families, is seeking a Temporary Advancement Assistant for a 3+ month assignment. This full-time role pays $26 per hour and is onsite in Boston, Massachusetts, Monday through Friday from 9:00 a.m. to 5:00 p.m. The Advancement Assistant will support the Advancement leadership team with donor services, gift processing, database maintenance, fundraising events, administrative operations, and office management.
Key Responsibilities
- Serve as a primary contact for donor service communications, including answering phone calls, monitoring the general email inbox, responding to questions, and directing inquiries appropriately.
- Collaborate with executive leadership to coordinate donor activity, correspondence, and follow-up items.
- Process daily donations, determine appropriate campaign and fund designations, and prepare, record, and mail donor acknowledgement letters.
- Post gift batches and serve as a liaison with the Finance team while supporting accurate and timely gift processing.
- Maintain database integrity through data entry, gift processing, and ongoing constituent data clean-up.
- Coordinate team meetings, including scheduling reminders, room reservations, technology preparation, and hybrid meeting setup.
- Prepare donor visit materials, weekly leadership briefings, gifts, and other Advancement materials as needed.
- Assist with the preparation and execution of fundraising and volunteer events.
- Provide general administrative support, including incoming and outgoing mail, check requests, expense reports, office supplies, inventory, and equipment coordination.
- Support onboarding for new Advancement employees by coordinating equipment, meetings, and access to necessary resources.
- Assist with updates to organizational and nonprofit information across websites and external platforms.
Candidate Qualifications
- Two or more years of administrative support experience, ideally within development, higher education, academia, or a nonprofit organization.
- Bachelor’s degree in business, marketing, communications, or a related field preferred; equivalent education and progressively responsible administrative experience will be considered.
- Excellent written and verbal communication skills with a strong customer-service orientation.
- Highly detail-oriented with strong organizational, prioritization, and problem-solving skills.
- Ability to manage multiple projects, responsibilities, and deadlines simultaneously.
- Professional judgment and discretion, with the ability to maintain confidentiality and appropriate professional boundaries.
- Proficiency with Microsoft Office Suite and Google Workspace, along with experience using Zoom.
- Experience with Raiser’s Edge and Constant Contact or similar database and email marketing platforms is preferred.
- Collaborative and team-oriented with the ability to build effective working relationships across an organization.
- Interest in supporting the mission of a community-focused nonprofit organization and flexibility to occasionally work evenings or travel locally as required.
Qualified candidates encouraged to apply for immediate consideration.
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