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Our client is seeking a proactive and highly organized Executive Assistant to support a team of Investment Professionals within a growing investment firm. This role is ideal for someone who thrives in a fast-paced, relationship-driven environment and can confidently manage changing priorities, complex travel, and high-volume scheduling. The ideal candidate is resourceful, adaptable, and service-oriented, with strong communication skills and knowledge of New York City to help coordinate client meetings, dinners, and executive logistics. Hours are generally 9:00am-5:00pm with flexibility for occasional early or late meetings, and the role is fully onsite five days per week.
Key Responsibilities:
- Provide comprehensive administrative support to Vice Presidents and Principals, including complex calendar management, scheduling, and meeting coordination
- Coordinate frequent domestic and international travel, working closely with a travel agency to manage flights, hotels, transportation, itineraries, and changing logistics
- Proactively manage frequently shifting calendars in Outlook, prioritizing meetings around senior leadership schedules and business needs
- Coordinate client dinners, restaurant reservations, meetings, and other external engagements throughout New York City
- Draft and manage professional email correspondence while ensuring accuracy, strong grammar, and timely follow-through
- Partner closely with Investment Professionals and the broader administrative team to anticipate needs, troubleshoot issues, and provide flexible support as priorities evolve
Qualifications:
- 2-4+ years of Executive Assistant, Administrative Assistant, or comparable professional support experience
- Strong experience coordinating executive travel, including international arrangements
- Demonstrated calendar management experience with proficiency in Microsoft Outlook
- Excellent written and verbal communication skills with strong grammar and attention to detail
- Adaptable, proactive, and collaborative with the ability to manage changing priorities in a fast-paced environment
Compensation/Benefits:
- Up to $90K-$100K base salary + bonus opportunity
- 100% employer-paid medical, dental, and vision coverage for employees and families, plus an annual HSA contribution
- 401(k) with company contribution
- Competitive PTO package
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