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A growing technology company in Waltham, MA is seeking an organized, proactive, and personable Office Coordinator to support daily office operations, employee experience, and administrative needs. This is a fully onsite, temporary-to-hire opportunity offering $26/hour, with a permanent salary of approximately $60,000. The schedule is Monday through Friday, 8:00 AM to 5:00 PM, with free onsite parking. The ideal candidate is dependable, professional, and comfortable working independently while supporting a collaborative office environment. Qualified and interested candidates are encouraged to apply today for immediate consideration.
Job Responsibilities
- Serve as the primary point of contact for employees, visitors, vendors, and clients, ensuring a welcoming and professional office environment.
- Manage incoming calls, mail, packages, deliveries, and general office inquiries.
- Maintain office supplies, kitchen and breakroom inventory, conference rooms, and shared workspaces.
- Coordinate with building management, vendors, and service providers to address facilities and office needs.
- Provide administrative support to leadership, including calendar management, scheduling, meeting coordination, and occasional travel arrangements.
- Assist with expense reporting, document preparation, recordkeeping, and confidential administrative matters.
- Support new-hire onboarding, including workspace preparation and onsite orientation logistics.
- Coordinate employee events, team meetings, offsites, and other company gatherings, including catering, travel, accommodations, and event logistics.
- Assist with in-person and virtual meeting setup, conference room technology, and Microsoft Teams coordination.
- Partner with IT to troubleshoot basic office technology and equipment needs.
- Proactively identify office needs, resolve day-to-day issues, and assist with special projects as needed.
Candidate Qualifications
- Previous experience in office administration, office coordination, reception, customer service, hospitality, or a related field.
- Strong organizational skills, attention to detail, and ability to manage multiple priorities.
- Excellent written and verbal communication skills with a professional, personable approach.
- Proficiency in Microsoft Office 365, including Outlook, Teams, Word, and Excel.
- Ability to work independently, take initiative, and anticipate office and administrative needs.
- Comfortable interacting with employees, executives, clients, and vendors.
- Strong judgment, discretion, and ability to handle confidential information appropriately.
- Experience supporting leadership with scheduling, calendar management, or administrative tasks preferred.
- Experience coordinating office facilities, vendors, meetings, or employee events preferred.
- Ability to work fully onsite in Waltham, Monday through Friday, 8:00 AM to 5:00 PM.
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