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Our client is seeking an experienced Executive Assistant to provide high-level support to three Co-Founders within a growing investment management firm. This role is ideal for a confident, proactive professional who can take ownership of complex executive priorities, serve as an effective gatekeeper, and provide thoughtful pushback when needed. The ideal candidate is highly organized, resourceful, and comfortable working with strong personalities in a small, fluid environment while serving as a key liaison across the investment team. Hours are generally 8:30am-5:00pm, and the role follows a hybrid schedule with four days in the office and one day remote.
Key Responsibilities:
- Provide comprehensive executive support to three Co-Founders, including complex calendar management, scheduling, travel coordination, and expense reporting
- Serve as a key liaison between senior leadership and the investment team, proactively managing requests, priorities, and communication
- Coordinate domestic and international travel, detailed itineraries, reservations, and changing logistics with strong attention to detail
- Support Investor Relations activities through scheduling, meeting coordination, and administrative assistance
- Plan and coordinate team events, monthly gatherings, and annual offsites while supporting additional firmwide initiatives
- Assist with light reception and office needs while taking ownership of ad hoc projects in a growing, entrepreneurial environment
Qualifications:
- 7+ years of Executive Assistant experience supporting senior executives within financial services
- Strong experience managing complex calendars, executive travel, expenses, and multiple competing priorities
- Confident and proactive with the ability to appropriately push back, set boundaries, and protect executive time
- Strong executive presence with excellent communication skills and the ability to build relationships across all levels of an organization
- Highly organized and detail-oriented with exceptional judgment, follow-through, and the ability to anticipate needs
- Adaptable, collaborative, and comfortable taking ownership within a smaller, fast-paced investment environment
Compensation/Benefits:
- Up to $150K base salary + discretionary bonus
- Medical, dental, and vision benefits
- 401(k) with company match
- PTO package
- Hybrid schedule with four days in the office and one remote day
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