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Our client, a private equity company in Battery Park, is seeking a Temporary Executive Assistant to support the Investment Professionals at their firm. This will start ASAP and requires a 2-3 month commitment with flex to extend. The hours are in the office Monday – Friday, 9:00am – 5:30/6pm with flexibility for overtime as needed. Hourly rate is up to $40/hr.
Responsibilities:
- Provide comprehensive administrative support to Vice Presidents and Principals, including complex calendar management, scheduling, and meeting coordination
- Coordinate frequent domestic and international travel, working closely with a travel agency to manage flights, hotels, transportation, itineraries, and changing logistics
- Proactively manage frequently shifting calendars in Outlook, prioritizing meetings around senior leadership schedules and business needs
- Coordinate client dinners, restaurant reservations, meetings, and other external engagements throughout New York City
- Draft and manage professional email correspondence while ensuring accuracy, strong grammar, and timely follow-through
- Partner closely with Investment Professionals and the broader administrative team to anticipate needs, troubleshoot issues, and provide flexible support as priorities evolve
Qualifications:
- 2-4+ years of Executive Assistant, Administrative Assistant, or comparable professional support experience
- Strong experience coordinating executive travel, including international arrangements
- Demonstrated calendar management experience with proficiency in Microsoft Outlook
- Excellent written and verbal communication skills with strong grammar and attention to detail
- Adaptable, proactive, and collaborative with the ability to manage changing priorities in a fast-paced environment
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