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Our client is seeking a proactive and highly organized Administrative Assistant to support a team of investment research professionals while contributing to the day-to-day operations of a collaborative office environment. This role blends traditional administrative support with office management and reception responsibilities, making it ideal for someone who enjoys variety, takes initiative, and can manage multiple priorities independently. The ideal candidate is resourceful, detail-oriented, and team-focused, with strong communication skills and the ability to anticipate needs and keep workflows moving efficiently. Hours are generally 8:30am-5:30pm with flexibility to arrive early or stay later as needed, and the role is fully onsite five days per week.
Key Responsibilities:
- Provide administrative support to multiple research analysts, including calendar management, scheduling, meeting coordination, and email organization
- Coordinate domestic and international travel, conference schedules, calls, and related logistics
- Prepare and reconcile expense reports while maintaining organized records and administrative workflows
- Share reception and office management responsibilities, including greeting visitors, handling mail and packages, and maintaining an organized workplace
- Coordinate catering, client meeting logistics, pantry and office supplies, and firm events
- Provide backup support to senior leadership during administrative team absences and assist with light personal requests as needed
Qualifications:
- 2+ years of Administrative Assistant, Executive Assistant, or related professional support experience
- Bachelor’s degree preferred
- Strong calendar management, travel coordination, expense reporting, and general administrative experience
- Proficiency with Microsoft Outlook, Word, PowerPoint, and Excel
- Excellent organizational, written, and verbal communication skills with strong attention to detail
- Proactive, resourceful, and collaborative with the ability to manage multiple priorities independently and follow through consistently
Compensation/Benefits:
- Up to $85K-$95K base salary + discretionary bonus opportunity
- Fully employer-paid medical, dental, and vision coverage
- 401(k) plan with employee contributions
- PTO package
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