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Our client, a global alternative investment firm located in Manhattan, is looking for a Temporary Facilities Coordinator to join their team. This position will start ASAP and will operate on an in-office schedule of five days a week between the hours of 9am-5pm with an hour of unpaid lunch and flexibility to work overtime and weekends as needed. Compensation is $24/hr.
Responsibilities:
- Conduct daily floor inspections to identify, prioritize, and resolve workplace and facilities issues promptly.
- Monitor, update, and close work-order tickets, while communicating status updates to stakeholders.
- Coordinate the setup and breakdown of conference rooms, meetings, special events, catering, and food deliveries.
- Partner with janitorial, maintenance, project, and other on-site vendors to maintain clean, fully operational office, pantry, and external conference spaces.
- Serve as the primary contact for operational suppliers; maintain adequate inventory of essential workplace supplies.
- Solicit proposals, create purchase orders, track project invoices, and support timely vendor payments.
- Manage building reservations, Certificates of Insurance, floor plans, preventive-maintenance schedules, and related facilities documentation in coordination with building management.
- Oversee incoming and outgoing mail, copier and printer upkeep, minor furniture repairs, emergency escalations, and coverage needs across designated areas.
Qualifications:
- At least 3 years of facilities management experience.
- Strong communication and interpersonal skills, with a commitment to delivering white-glove service.
- Sound critical-thinking and prioritization skills in a fast-paced, high-pressure environment.
- Excellent time-management skills and meticulous attention to detail.
- Demonstrated ownership, thoroughness, and the ability to maintain high office standards.
- A collaborative approach, with the ability to work independently and provide support across the team.
- Ability to lift up to 50 pounds, as required.
- Flexibility to work overtime or weekends when needed.
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