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Beacon Hill is hiring! We have partnered with a growing financial services firm in downtown Chicago in hiring a contract Executive Assistant to start immediately. This role requires exceptional organizational skills, discretion, and the ability to manage multiple priorities in a fast-paced environment. The Executive Assistant will act as a trusted partner, ensuring smooth day-to-day operations and supporting strategic initiatives.
Key Responsibilities
- Manage complex calendars, schedule meetings, and coordinate travel arrangements.
- Prepare and edit correspondence, reports, presentations, and other documents.
- Handle confidential information with discretion.
- Organize internal and external meetings, including logistics, agendas, and materials.
- Assist with planning and execution of company events and client engagements.
- Serve as the primary point of contact between executives and internal/external stakeholders.
- Screen and prioritize emails, calls, and requests for attention.
- Support special projects and initiatives as directed by executives.
- Conduct research and compile data for decision-making.
- Process expense reports and maintain accurate records.
- Ensure compliance with company policies and procedures.
Qualifications
- Bachelor’s degree preferred or equivalent experience.
- 3+ years of experience as an Executive Assistant or similar role, preferably in financial services.
- Strong organizational and time-management skills.
- Excellent written and verbal communication abilities.
- Proficiency in Microsoft Office Suite and familiarity with financial industry tools.
- Ability to work independently and handle sensitive information.
Core Competencies
- Professionalism and discretion.
- Attention to detail and accuracy.
- Adaptability and problem-solving skills.
- Strong interpersonal and relationship-building skills.
