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Executive Assistant to $120K – Join a High-Growth Biotech Team!
Our client, an innovative biopharmaceutical company, is looking for an Executive Assistant to act as a true partner to senior leaders and help drive daily operations behind the scenes. From balancing competing scheduling demands to handling travel coordination and executive logistics, this role is central to keeping leadership focused and effective. The ideal candidate has 5+ years of administrative experience in biotechnology and enjoys working in a collaborative, high-expectation environment.
Position Details:
- Location: Waltham, MA
- Work Model: In Office
- Degree: Preferred
- Responsibilities include managing dynamic calendars for multiple executives and prioritizing meetings; coordinating domestic and international travel along with detailed itineraries and expense reporting; preparing and formatting presentations, reports, and correspondence; overseeing meeting logistics including conference rooms, materials, and vendor coordination; tracking invoices, purchase orders, and expenses while partnering with finance; maintaining organized records and handling sensitive information with confidentiality; and providing cross-functional administrative support as needed.
- The ideal candidate possesses 5+ years of experience supporting senior leaders in a fast-paced environment; strong industry knowledge and experience within biotech is a must; strong proficiency in Microsoft Office and expense management tools; exceptional organizational and time management skills with the ability to juggle multiple priorities; excellent written and verbal communication abilities; a proactive, flexible mindset with a willingness to take on new challenges; and a high level of discretion when handling confidential information.
This role offers a highly competitive compensation package, including bonus potential and strong overall benefits, along with the opportunity to grow within a collaborative biotech environment!
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