Accounts Receivable Specialist (Cash Applications)

Responsibilities

• Apply daily cash receipts including ACH, wire transfers, checks, lockbox payments, grants, and other funding sources.
• Accurately post payments to donor, member, customer, and grant accounts.
• Research and resolve unapplied cash, payment discrepancies, and account variances.
• Reconcile cash receipts and AR balances on a regular basis.
• Monitor aging reports and assist with collections on outstanding balances.
• Work closely with Development, Finance, Programs, and external stakeholders to resolve payment issues.
• Maintain accurate records and supporting documentation for audits and compliance requirements.
• Assist with month-end and year-end close activities, including reconciliations and reporting.
• Prepare cash application and accounts receivable reports for management.
• Support annual audits and provide requested documentation.
• Identify and implement process improvements to increase efficiency and accuracy.

Qualifications

• 4+ years of Accounts Receivable, Cash Applications, or related accounting experience.
• Experience processing high-volume cash receipts and account reconciliations.
• Strong Excel skills and proficiency with accounting or ERP systems.
• Excellent attention to detail and organizational skills.
• Strong communication and customer service abilities.
• Ability to manage multiple priorities and meet deadlines.
• Experience in a nonprofit environment is preferred.

Preferred Qualifications

• Associate’s or Bachelor’s degree in Accounting, Finance, or a related field.
• Experience working with grants, donations, membership revenue, or restricted funds.
• Knowledge of nonprofit accounting principles and fund accounting.
• Experience with systems such as Blackbaud, Sage Intacct, NetSuite, Financial Edge, or similar accounting software.