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Position Summary
The Bookkeeper / Office Manager is a key leadership role responsible for overseeing the company’s financial operations while managing daily office administration. This position requires a highly organized, detail-oriented professional who is comfortable wearing multiple hats in a small, privately owned business environment. The ideal candidate will ensure accurate financial reporting, maintain strong internal controls, and support efficient office operations.
Key Responsibilities
Financial Management & Accounting
Oversee all accounting functions including accounts payable, accounts receivable, payroll, general ledger, and bank reconciliations
Prepare and review monthly, quarterly, and annual financial statements
Manage cash flow, budgeting, and forecasting
Ensure compliance with tax filings, regulatory requirements, and reporting deadlines
Coordinate with external accountants, CPAs, and auditors
Develop and maintain internal financial controls and procedures
Analyze financial data and provide insights and recommendations to ownership
Office Management & Administration
Manage daily office operations to ensure efficiency and organization
Oversee administrative staff, if applicable
Maintain company records, contracts, and insurance documentation
Coordinate HR-related administrative tasks including onboarding, benefits administration, and personnel files
Manage vendor relationships and office supplies
Assist ownership with special projects and operational initiatives
Leadership & Support
Serve as a trusted advisor to ownership on financial and operational matters
Support process improvements and system implementations
Foster a professional, organized, and collaborative office environment
Qualifications
Bachelor’s degree in Accounting, Finance, Business Administration, or related field (preferred)
5+ years of progressive experience in accounting, finance, or office management
Experience working in a small business or entrepreneurial environment strongly preferred
Strong understanding of GAAP and financial reporting
Proficiency with accounting software (e.g., QuickBooks, Sage, or similar) and Microsoft Office
Excellent organizational, communication, and problem-solving skills
High level of integrity, discretion, and attention to detail
