Staff Accountant

15 hours ago

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Position Overview:
Seeking a detail-oriented, self-motivated, and analytical Staff Accountant to join a growing Finance team. This role will support the Operations Controller in executing critical accounting functions, ensuring accuracy and compliance in financial reporting, and strengthening internal controls and operational efficiency.

The Staff Accountant will act as a key liaison between the Operations Controller in NJ and the Finance Team in FL, handling core accounting functions while assisting in monthly closes, reconciliations, and analysis. This position plays a vital role in maintaining a strong financial foundation in a fast-paced environment with intercompany and international complexities.

Primary Responsibilities:

General Accounting & Reporting

Assist in the month-end close process, ensuring deadlines are met and all journal entries, accruals, and reconciliations are completed accurately.
Prepare and maintain general ledger entries and account reconciliations (including bank accounts, prepaids, accruals, and intercompany balances).
Support the preparation of internal financial statements and reporting packages for leadership.
Assist with the review and maintenance of sub-ledger accounts to ensure accuracy and proper classification.

Accounts Analysis & Internal Controls

Analyze financial data and account fluctuations to explain variances and trends.
Support the maintenance of internal controls and ensure compliance with accounting policies and GAAP.
Ensure transaction-level accuracy in AP, AR, and inventory postings.
Process and post accounts receivable invoices accurately and in accordance with standards.
Monitor incoming payments and ensure timely application to customer accounts.
Verify and maintain customer account information, including credit verification and setup.
Participate in audits (internal and external), providing documentation and resolving inquiries.

Intercompany & Produce Industry Focus

Reconcile intercompany transactions between U.S. entities.
Extract billing data from purchase, jobs, and sales modules of ERP, bill customers on a daily or weekly basis while learning the revenue business model for marketing fresh produce.
Gain familiarity with produce and perishables-specific accounting practices (e.g., cost fluctuations, spoilage adjustments, lot tracking, etc.).

Process Improvement & Project Support

Support the implementation and documentation of new or revised accounting procedures and best practices.
Participate in system upgrades or ERP enhancements to improve automation and reporting efficiency.
Assist the Controller with special projects, ad hoc financial analyses, and reporting requests.
Create and maintain customer rates (charge cubes) and cost (cost cubes) in the system.

Key Competencies

Consistently brings a positive outlook to work and team
Strong understanding of U.S. GAAP and general accounting principles
Analytical mindset with attention to detail and accuracy
Excellent written and verbal communication skills
Strong Excel skills (pivot tables, lookups, advanced formulas)
Ability to work independently and as part of a team in a deadline-driven environment
High level of professionalism, integrity, and ownership
Willingness to grow and take on increasing levels of responsibility
Demonstrates collaboration and cross-training skills
Prioritization and follow-through skills to ensure tasks are completed accurately and on time
Organized, adaptable, and able to manage multiple tasks

Technology & Tools

Proficient in Microsoft Excel (sorting, filtering, VLOOKUP, XLOOKUP, SUMIFS, pivot tables, data validation, etc.)
Experience with Microsoft Office software
Familiar with ERP systems or accounting software (training provided)
Comfortable with general office equipment and tools

Qualifications

Bachelor’s Degree in Accounting, Finance, or Business Administration (or equivalent experience)
2+ years in a general accounting or related financial role preferred
Knowledge of generally accepted accounting principles (GAAP)
Prior experience in produce, logistics, or warehouse operations is a plus
Prior experience with intercompany or international accounting is a plus
CPA or CPA track is a plus, but not required
Comfortable in an open office environment with distractions

Location

Standard office hours, Monday through Friday, 8 AM – 5 PM
Occasional overtime during month-end, year-end, or special projects in Finance
This position may involve light physical activity such as packing materials and organizing files
Sitting at a desk for long periods while making occasional trips to the production floor (temps between 32-42 degrees) as needed
On-site position with daily in-office attendance; remote work not available

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