Payroll Specialist

Position Overview

A growing professional services organization is seeking a Payroll Specialist to oversee payroll processing and benefits administration.

Key Responsibilities

Payroll

• Process semi-monthly payroll for employees across multiple compensation structures.
• Maintain accurate payroll records and ensure compliance with federal, state, and local tax regulations.
• Administer multi-state payroll and support payroll activities for employees in multiple office locations.
• Prepare and distribute year-end tax documents, including W-2s and other required forms.
• Reconcile payroll-related general ledger accounts and partner with Accounting on payroll journal entries.
• Support Finance and Accounting teams with payroll reporting and workforce-related cost analysis.
• Ensure timely and accurate payroll processing while maintaining confidentiality of employee compensation

• Administer employee benefit programs
• Manage employee enrollments, status changes, terminations, and benefits deductions.
• Coordinate annual open enrollment activities, including carrier communication, employee education, and system configuration.
• Coordinate leave administration and ensure accurate payroll and benefits
• Track and administer employee reimbursement and wellness-related programs where applicable.

Qualifications

Required

• 3-5 years of payroll and benefits administration experience, preferably within a professional services or similarly structured organization.
• Experience managing at least two annual open enrollment cycles within the past three years.
• Minimum of 3 years’ experience with HRIS and payroll systems such as ADP, Paycom, Workday, Paylocity, or similar platforms.
• Strong knowledge of multi-state payroll tax compliance.
• Advanced proficiency in Microsoft Excel.
• Strong analytical, problem-solving, and organizational skills.
• Excellent verbal and written communication skills.
• Ability to handle confidential information with a high degree of discretion.