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Position Overview
Beacon Hill is seeking a Senior Specialist, Accounts Payable. This position will play a key role in managing the day-to-day accounts payable function, including invoice processing, expense report review, vendor maintenance, payment processing, and corporate card reconciliations. The ideal candidate will bring strong Accounts Payable experience, exceptional attention to detail, and hands-on expertise with Concur.
Key Responsibilities
- Process and manage invoices from receipt through payment, including coding review, approval validation, and purchase order matching.
- Review and process employee expense reports in Concur, ensuring compliance with company travel and expense policies.
- Monitor invoice queues and approval workflows to support timely vendor payments.
- Maintain vendor records, including vendor setup, W-9 collection, ACH information, and ongoing updates.
- Support scheduled payment runs, employee reimbursements, ACH transactions, and vendor payments.
- Serve as a primary point of contact for vendor and internal department inquiries, providing professional and timely customer service.
- Reconcile corporate American Express and other corporate card accounts.
- Analyze recurring payments, accruals, and payment activity to ensure accuracy and compliance with contractual obligations.
- Assist with Sales & Use Tax filings and annual 1099 reporting.
- Draft, maintain, and improve Accounts Payable policies, procedures, and process documentation.
- Identify opportunities to streamline workflows and improve operational efficiency.
Qualifications
- 3+ years of corporate accounting experience with significant Accounts Payable responsibilities.
- Strong hands-on experience with Concur, including expense report processing and reporting.
- Intermediate to advanced Excel skills, including Pivot Tables.
- Experience with vendor management, invoice processing, payment processing, reconciliations, and expense reporting.
- Knowledge of Sage Intacct is preferred.
- Strong attention to detail and organizational skills.
- Customer-service mindset with excellent verbal and written communication skills.
- Ability to work independently while managing multiple priorities and deadlines.
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