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Job Summary
The Billing Specialist is responsible for the accurate and timely preparation, processing, and reconciliation of invoices to ensure consistent cash flow and compliance with contractual and company guidelines using Deltek Vantagepoint. This role plays a critical part in the revenue cycle by managing billing activities, resolving discrepancies, and serving as a point of contact for billing-related inquiries. The ideal candidate is highly detail-oriented, organized, and comfortable working in a deadline-driven environment.
Key Responsibilities
Billing & Invoicing
Prepare, review, and generate high-volume invoices on a daily, weekly, and monthly basis within Deltek Vantagepoint
Ensure billing accuracy by validating rates, terms, time records, expenses, and supporting documentation
Apply correct billing methodologies based on contracts, purchase orders, and client-specific requirements
Process adjustments, credits, rebills, and corrections as needed
Maintain strict adherence to billing schedules and deadlines
Monitor accounts receivable aging and assist with collections efforts when necessary
Follow up on unpaid or disputed invoices in a timely and professional manner
Research and resolve payment discrepancies, short payments, and chargebacks
Document resolution steps and maintain audit-ready records
Serve as a primary point of contact for billing inquiries from clients, vendors, and internal stakeholders
Collaborate closely with payroll, sales, operations, and accounting teams to resolve billing issues
Assist with month-end close activities related to billing and revenue recognition
Generate billing, revenue, and aging reports for management review
Track key performance indicators such as billing accuracy, turnaround time, and dispute resolution
